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Financial Aid Counselor (SAL 06)

The Financial Aid Counselor will counsel students about financial aid, work with over awards, non-Berea scholarships and grants, and federal and state audits.

Minimum Qualifications Required:
Education required to ensure success in this position:  
•    Bachelor’s degree
•    Master’s degree preferred

Experience required to ensure success in this position:
•    Two years of experience in a financial aid office
•    Show progression in responsibilities of job(s) prior to Berea position  

Special skills, knowledge and abilities:
•    Experience with Word and Excel
•    Experience with Ellucian BANNER administrative software is preferred
•    Experience with federal campus-based programs, PELL programs, and Direct Loan program

License, certification, or registration necessary:
•    Valid driver’s license
•    Completion of NASFAA’s credential in Return to Title IV is preferred

Physical requirements:
•    Ability to navigate campus/public buildings and grounds
•    Ability to lift up to 10 pounds
•    Ability to travel independently by car and/or plane

Environmental conditions:
•    Professional office environment with interruptions and noise due to frequent visitors, students, staff and faculty
•    Occasional travel required for meetings, conferences, etc. (5% of position)

Ability to operate the following equipment:
•    Standard office equipment: computer, fax machine, copier, and/or scanning and indexing of documents

Primary Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

•    Counsel students on their personal financial situations, which may include work, loan, and/or grants from federal, state, and institutional funds
•    Work with students on medical/dental/optical procedures, including funding sources
•    Based on federal regulations, review twice a year and calculate adjusted awards for student in an over award situation
•    Administer aid for graduate programs to include College-based grants and loans, as well as non-Berea funds for medical school
•    Due to student withdrawal from the College, return any unused non-Berea monies to appropriate agencies
•    Manage non-Berea scholarships and grants based on federal, state, granting agencies, and institutional policies and procedures
•    Review requests for additional aid for trips, term bill, books, medical, off-campus living expenses, etc., based applicable policies
•    Must be able to understand and appropriately use the Financial Aid Handbook (federal financial aid policies) of the Department of Education in awarding aid.
•    Must be able to interpret federal policies as related to Berea’s Financial and Labor Programs
•    Be aware of possible changes in policies related to position from news reporting and list-serves.
•    Review requests for labor overloads to determine if student is eligible based on current financial situation
•    Package aid for summer Berea travel courses based on federal and institutional policies
•    Upon request, counsel with students about dependency overrides depending upon the perceived exceptional personal situation of the student.
•    Must maintain electronic policies and procedures (P&P) related to their work in the office’s P&P electronic folder
•    Balance current gifts account at end of fiscal year with awards given
•    Continue to work on credentialing through NASFAA
•    Participate in professional trainings at the federal, national, regional, and state conferences at the discretion of the Director or Associate Director

Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty and students.

Berea College achieved national distinction as the first coeducational and interracial college in the South. With an emphasis on service to the people of Appalachia and beyond, Berea enrolls 1,600 students from 40 states and 70 countries. The College has along standing commitment to interracial education; here, people of different races seek to learn from and about each other, while also living together.

Berea is among the most racially diverse private liberal arts colleges in the United States. It admits only students whose families are unable to afford the high cost of tuition and awards each of them a Tuition Promise Scholarship, meaning no student ever pays tuition. Berea’s students excel in the College’s supportive but demanding academic environment, and many are the first in their families to graduate from college. The College is one of nine federally recognized Work Colleges, and all students hold a position in which they work 10-12 hours per week. Washington Monthly Magazine has consistently ranked Berea in the top 3 of Liberal Arts Colleges for its success in educating and graduating academically talented, low-income students who become service-oriented leaders in their professions and communities; in 2016 and 2017, the magazine ranked it number 1.

Located where the Bluegrass Region meets the Cumberland Mountains, the town of Berea (pop. 15,000) lies forty miles south of Lexington and is approximately two hours from Cincinnati, Louisville, and Knoxville. More information about Berea College is available at

Berea College, in light of its mission in the tradition of impartial love and social equality, welcomes all people of the earth to learn and work here.


Berea College is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application! 

Berea College is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.


Note to Prospective Employees:

Each year, Berea College Public Safety publishes an annual report to the campus to make public crime statistics, policies, and procedures for Berea College.  This Annual Security Report, required by the Jeane Clery Act, Minger Act, and the Student Right To Know Act is now available for review.  For a full, printable version of the ASR, you can click here:

For a policy-by-policy version that is easier to read and browse, please visit Public Safety’s website here: